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Guider

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Guides in English

Pro-rata holiday for part-time staff

The sum for holiday when somebody works 28 of 37,5 hours, why counting days and counting hours give different answers, and the three cases people get wrong.

Staff holiday planner

How to keep track of staff holiday when everyone works different hours: the four numbers you need, why spreadsheets drift, and how to stop double-booking.

Free staff rota planner with no per-head price

What you actually get from a free rota planner, why most tools charge per employee, and the five things that decide whether a free one is enough for a small team.

Absence tracking spreadsheet

Absence spreadsheets work until they do not. Here are the five failures that keep recurring, what has to be in place before you switch, and when the sheet is fine.

Planday alternative for a small business

Looking for a Planday alternative for your café? Here are the six things that actually decide the price for a small business — and how you can check them yourself.

Contract term and cancellation on a scheduling system

Thinking of cancelling your scheduling system? Here's how to find the contract term, notice period, and automatic renewal in your agreement, and what to do before you switch.

Free staff scheduling software

Free staff scheduling software can last a long time for a small café. Here's where the free solutions stop, what's worth paying for, and how to avoid locking yourself in.

Shift swaps between employees

Shift swaps that don’t fall through: the rules you should set, why swaps in chat threads get lost, and how to get the swap into the timesheet correctly.

Payroll timesheet as CSV

How to turn your schedule into a CSV timesheet your payroll system can read: which columns you need, why semicolons and decimal commas, and the most common mistakes.

Shift-schedule template for cafés

A shift-schedule template for cafés, bakeries and kiosks: three shifts that cover the day, how to assign them to part-time staff, and how to avoid gaps on the weekend.